One of the few genuine advantages nonprofits have in the technology space is access to an extensive ecosystem of donated and discounted software, cloud services, and hardware. The challenge is not availability but awareness: many organizations use only a fraction of what they qualify for, leaving thousands of dollars in value on the table.
This guide catalogs the most valuable technology programs available to nonprofits in 2025, with practical details on eligibility, what you actually get, and how to apply. Bookmark this page and revisit it annually, as programs change their offerings regularly.
Getting Started: TechSoup Registration
Before applying to most nonprofit technology programs, you need to be registered and validated through TechSoup (techsoup.org). TechSoup serves as the verification clearinghouse that technology companies use to confirm your nonprofit status.
How to Register
- Visit techsoup.org and create an account
- Provide your organization’s EIN (Employer Identification Number), founding date, and mission description
- Upload documentation (IRS determination letter, most recent Form 990)
- Wait for validation (typically 2-4 weeks for new registrations)
Important Notes
- Registration is free
- You need to revalidate periodically (TechSoup will notify you)
- Keep your profile updated with current contact information and organizational data
- Some programs use TechSoup validation tokens; others verify independently
Start the registration process now, even if you do not need any specific program today. Having an active TechSoup profile ready means you can act quickly when needs arise.
Productivity and Collaboration
Google for Nonprofits
What you get:
- Google Workspace Business Starter (free): Custom email, 30 GB storage/user, Meet, Drive, Docs, Sheets, Slides
- Google Workspace Business Standard ($3/user/month): 2 TB storage, shared drives, meeting recording
- Google Workspace Business Plus ($5.04/user/month): 5 TB storage, advanced security
- Google Ad Grants: $10,000/month in Google Search advertising credits
- YouTube Nonprofit features: Donation cards, link overlays, nonprofit-specific video tools
Eligibility: 501(c)(3) organizations registered with TechSoup. Government entities, hospitals, schools, and political organizations are excluded.
How to apply: Register at google.com/nonprofits after completing TechSoup verification. Approval typically takes 2-14 business days.
Value estimate for a 20-person nonprofit: $5,000-$15,000/year in software value, plus up to $120,000/year in advertising credits.
For a detailed setup guide, see our Google Workspace for Nonprofits guide.
Microsoft 365 for Nonprofits
What you get:
- Microsoft 365 Business Basic (free, up to 300 users): Exchange email, Teams, SharePoint, OneDrive (1 TB/user), web versions of Office apps
- Microsoft 365 Business Premium ($5.50/user/month): Desktop Office apps, Intune device management, advanced security features
- Azure credits: $3,500/year through Microsoft Azure for Nonprofits
- Dynamics 365: Discounted licenses for CRM and operations
- Power Platform: Power BI Pro, Power Apps, Power Automate at nonprofit pricing
- LinkedIn Sales Navigator and LinkedIn Learning at donated or discounted rates
Eligibility: 501(c)(3) organizations. Up to 300 donated licenses for Business Basic; additional licenses and premium tiers at discounted rates.
How to apply: Visit nonprofit.microsoft.com and verify through TechSoup or Microsoft’s direct validation.
Value estimate for a 20-person nonprofit: $7,200-$12,000/year in software value for the donated Business Basic licenses alone.
Slack for Nonprofits
What you get:
- Slack Pro plan at 85% discount (approximately $1.10/user/month vs. $7.25/user/month)
- Full message history, app integrations, group video calls, screen sharing
Eligibility: Registered nonprofits with TechSoup verification.
How to apply: Visit slack.com/intl/en-us/help/articles/204368833 for application details.
Value estimate for a 20-person nonprofit: Approximately $1,464/year in savings compared to standard Pro pricing.
Zoom for Nonprofits
What you get:
- 50% discount on Zoom Business and Zoom One plans
- Discounted Zoom Rooms for conference room setups
- Zoom Webinars at reduced pricing for events and fundraising
Eligibility: 501(c)(3) organizations. Apply through Zoom’s nonprofit application.
How to apply: Visit zoom.us/en/nonprofit and submit an application with proof of nonprofit status.
Value estimate for a 20-person nonprofit: $1,200-$2,400/year in savings depending on the plan selected.
Cloud Infrastructure
Amazon Web Services (AWS) for Nonprofits
What you get:
- $2,000/year in AWS credits through AWS Imagine Grant
- $1,000 in AWS Activate credits for organizations new to AWS
- Technical training and support resources
- AWS Solutions Library with nonprofit-specific architectures
Eligibility: 501(c)(3) organizations. Credits must be used for mission-related workloads.
How to apply: Visit aws.amazon.com/government-education/nonprofits/ and apply for the Imagine Grant program.
Best use cases: Hosting websites and web applications, data analytics, machine learning for program optimization, disaster recovery.
Microsoft Azure for Nonprofits
What you get:
- $3,500/year in Azure credits
- Access to Azure services including virtual machines, databases, storage, and AI/ML tools
- Azure DevOps at nonprofit pricing
- Enterprise Mobility + Security at discounted rates
Eligibility: 501(c)(3) organizations validated through Microsoft’s nonprofit portal.
How to apply: Through nonprofit.microsoft.com as part of the Microsoft for Nonprofits program.
Best use cases: Running custom applications, hybrid cloud infrastructure, data warehousing, AI-powered services.
Google Cloud for Nonprofits
What you get:
- $2,000/year in Google Cloud credits
- Access to Google Cloud Platform services including Compute Engine, Cloud Storage, BigQuery
- Google Maps Platform credits for location-based services
- Firebase for mobile app development
Eligibility: Part of the Google for Nonprofits program (same application process as Google Workspace).
How to apply: Through google.com/nonprofits.
Best use cases: Data analytics (BigQuery), hosting web applications, mapping and geospatial services, machine learning.
CRM and Donor Management
Salesforce for Nonprofits (Power of Us Program)
What you get:
- 10 free Salesforce Enterprise licenses (valued at $1,800/user/year = $18,000/year)
- Nonprofit Cloud with prebuilt nonprofit data model (program management, fundraising, grantmaking)
- Additional licenses at significant discounts (approximately 80% off commercial pricing)
- AppExchange apps with nonprofit discounts
Eligibility: 501(c)(3) organizations. Must apply through salesforce.org.
How to apply: Visit salesforce.org/power-of-us/ to request licenses.
Important caveat: Salesforce is powerful but complex. The 10 free licenses are valuable only if you invest in proper configuration. Budget for implementation support ($5,000-$20,000 depending on complexity) or use a Salesforce-certified nonprofit implementation partner.
Value estimate: $18,000+/year in software value, but factor in implementation and ongoing administration costs.
HubSpot for Nonprofits
What you get:
- 40% discount on HubSpot for Startups program (available to qualifying nonprofits)
- Free HubSpot CRM with basic contact management
- Discounted Marketing Hub, Sales Hub, and Service Hub
Eligibility: Varies by program; generally available to smaller nonprofits through partners.
How to apply: Through HubSpot’s nonprofit and startup programs.
Design, Marketing, and Communication
Canva for Nonprofits
What you get:
- Canva Pro (free, up to 50 users): Brand kit, content planner, 100+ GB storage, premium templates and stock photos, background remover, resize tool
- Access to over 75 million premium stock photos, videos, and graphics
- Collaboration features for team content creation
Eligibility: Registered nonprofits through Canva’s application process.
How to apply: Visit canva.com/canva-for-nonprofits/ and apply with proof of nonprofit status.
Value estimate for a 10-person team: $1,200/year in software value.
This is one of the highest-value, easiest-to-use programs available. Every nonprofit communications team should be using Canva for Nonprofits.
Mailchimp for Nonprofits
What you get:
- 15% discount on all paid plans
- Standard plan recommended for most nonprofits (email marketing, automation, landing pages)
Eligibility: Verified nonprofits.
How to apply: Contact Mailchimp support to apply the nonprofit discount to your account.
Note: Mailchimp’s free plan covers up to 500 contacts, which may be sufficient for very small organizations.
Adobe for Nonprofits
What you get:
- Deep discounts on Creative Cloud (approximately 60% off through TechSoup)
- Acrobat Pro at donated pricing
- Adobe Express at nonprofit pricing
Eligibility: Through TechSoup validation.
How to apply: Visit TechSoup and search for Adobe products.
Important note: Adobe discounts through TechSoup are per-license and have annual limits. Plan your license needs before ordering.
Security
Bitdefender for Nonprofits
What you get:
- GravityZone Business Security at donated pricing through TechSoup (approximately $1-$3/device vs. $25-$40/device)
- Endpoint protection, anti-malware, web filtering
Eligibility: Through TechSoup.
Value estimate for 20 devices: $480-$780/year in savings.
Cloudflare Project Galileo
What you get:
- Free Cloudflare Business and Enterprise-level services
- DDoS protection, CDN, WAF (Web Application Firewall)
- SSL/TLS certificates
- Rate limiting and bot management
Eligibility: Nonprofits and civil society organizations that face cyber threats. Application is reviewed on a case-by-case basis.
How to apply: Visit cloudflare.com/galileo/ and submit an application.
Value estimate: $2,400-$24,000+/year in security services value.
1Password for Nonprofits
What you get:
- 1Password Teams at donated pricing (free for qualifying nonprofits with up to 25 users through TechSoup)
- Shared password vaults, secure credential sharing, admin controls
Eligibility: Through TechSoup or direct nonprofit application.
Value estimate: $1,500/year for 25 users.
Hardware and Equipment
TechSoup Hardware Donations
What you get:
- Refurbished and new hardware from Dell, Lenovo, HP at significant discounts
- Servers, laptops, desktops, networking equipment
- Discounts typically range from 40-80% off retail
Eligibility: TechSoup-validated nonprofits.
Important notes:
- Selection varies and popular items sell out
- Processing takes 2-4 weeks
- Annual donation limits apply
- Quality of refurbished equipment varies; inspect upon receipt
Cisco Meraki for Nonprofits
What you get:
- Networking equipment (access points, switches, firewalls) at significant discounts through TechSoup
- Cloud-managed networking with a simplified admin interface
Eligibility: Through TechSoup validation.
Best use case: Small nonprofits setting up their first proper business-grade network.
Project Management and Operations
Asana for Nonprofits
What you get:
- 50% discount on Asana Business plan
- Project management, workflows, portfolios, goals tracking
Eligibility: 501(c)(3) organizations.
How to apply: Visit asana.com/nonprofit and submit an application.
Monday.com for Nonprofits
What you get:
- Free or significantly discounted plans for qualifying nonprofits
- Work management, project tracking, team collaboration
Eligibility: Registered nonprofits; reviewed on a case-by-case basis.
How to apply: Visit monday.com/nonprofits.
Notion for Nonprofits
What you get:
- Notion Plus plan at discounted pricing
- Team collaboration, documentation, databases, project management
Eligibility: Registered nonprofits.
How to apply: Visit notion.so/nonprofits.
Maximizing Your Technology Savings
Build a Technology Inventory
Before applying to programs, inventory what you currently use and what you pay. Many nonprofits discover they are paying for software that is available free or at deep discounts.
Appoint a Technology Steward
Designate one person (staff or volunteer) to manage nonprofit technology accounts, track renewal dates, and stay informed about new programs. The cost of missed renewals and lapsed registrations adds up.
Plan Ahead
Most donation programs have processing times of 2-6 weeks. Do not wait until you urgently need something to start the application process. Build technology procurement into your annual planning cycle.
Stack Programs Strategically
You can use multiple programs simultaneously. A typical nonprofit technology stack built entirely on donated and discounted software might look like:
- Email and collaboration: Google Workspace (free) or Microsoft 365 (free)
- CRM: Salesforce (10 free licenses) or HubSpot (free CRM tier)
- Design: Canva Pro (free)
- Security: Bitdefender (donated), 1Password (donated), Cloudflare (free)
- Communication: Slack Pro (85% off) or Microsoft Teams (free with M365)
- Cloud: AWS ($2,000 credits) or Azure ($3,500 credits)
- Project management: Asana (50% off) or Notion (discounted)
Estimated retail value of this stack for a 20-person nonprofit: $60,000-$100,000/year Actual cost with nonprofit programs: $2,000-$8,000/year
Keep Records for Audits
Document the value of donated and discounted technology. This is useful for grant reporting (showing how efficiently you use resources), board reporting, and annual financial statements (some donations are reportable as in-kind contributions).
Getting Help
Navigating the nonprofit technology ecosystem can be time-consuming, especially if you are applying to multiple programs simultaneously. Our nonprofit technology practice helps organizations across the NYC metro area identify, apply for, and implement the right technology programs for their specific needs.
We are vendor-neutral and do not earn commissions from any of these programs. Our goal is to ensure you are getting every dollar of value you qualify for, and that the technology you adopt actually works well for your organization.
Frequently Asked Questions
How much can a nonprofit save with donated technology?
A typical 20-person nonprofit can save $50,000-$100,000 annually by fully leveraging available donation and discount programs. The largest savings come from Google Workspace or Microsoft 365 (free email and collaboration), Salesforce (10 free Enterprise licenses worth $18,000/year), and cloud credits from AWS, Azure, or Google Cloud. The actual savings depend on your organization’s size and technology needs.
Do we need to reapply for nonprofit technology programs every year?
Most programs require periodic revalidation rather than full reapplication. TechSoup requires you to keep your profile current and revalidate your nonprofit status periodically. Google for Nonprofits and Microsoft for Nonprofits typically auto-renew as long as your organization maintains its 501(c)(3) status. Salesforce Power of Us licenses renew annually with a brief confirmation process. Set calendar reminders for all renewal dates.
Can nonprofit technology programs be used for any purpose?
Most programs require that the technology be used for the nonprofit’s mission-related activities. Using donated licenses for unrelated commercial activity, providing them to for-profit subsidiaries, or reselling them violates program terms and can result in revocation. Some programs (like AWS credits) specify that credits must support mission-related workloads. Read the terms carefully for each program.
What if our nonprofit is too small for enterprise software like Salesforce?
Start with tools sized to your needs. A 5-person nonprofit does not need Salesforce. Start with Google Workspace (free), a simple donor CRM like Little Green Light or Bloomerang, and Canva for marketing. As your organization grows, you can adopt more sophisticated tools. The mistake many small nonprofits make is implementing enterprise software they do not have the capacity to manage, which wastes time and creates frustration.
How long does it take to get approved for nonprofit technology programs?
TechSoup registration takes 2-4 weeks for initial validation. Google for Nonprofits approval takes 2-14 business days after TechSoup verification. Microsoft for Nonprofits approval is typically 1-5 business days. Salesforce Power of Us requests take 2-4 weeks. Plan for a total of 4-8 weeks from starting TechSoup registration to having all major programs active. Start the process well before you need the technology.